This section is specific and can be customized to the nature of your business. This section describes what’s included in proper employee computer use and internet access, according to company policy. What is Appropriate Employee Computer and Internet Usage? This general, blanket statement explains that your employees could be monitored when using work computers and the business network for the purposes of adhering to the law (if that is the case).īusinesses often try to make it clear that employees should not expect personal privacy while using company equipment on company time. It may include the following sections, which your legal counsel can customize depending on your needs: A. The policy itself can vary depending on your industry, location, size, and the type of business you’re running. Ideally, it would be phrased in a way that your employees can see how the policy will help both the organization and themselves to be better at their job. You might mention the most important reasons for creating a policy. The goal is to give your employees more detail on the specific reasons for implementing the policy. This section shares the purpose of the policy. This section lays out what the document will include – and the people, facilities, and equipment it applies to. It usually includes your company’s name and briefly mentions the reasons for creating a policy. This is the introduction to the document. Here are a few items that can generally be found in a computer usage policy: 1. We advise seeking legal counsel to find out what needs to be included in yours. National and regional laws surrounding computer usage policies vary across locations, so there’s no standard format that fits every organization. What should a computer usage policy cover? It’s meant to protect the company from dangerous and detrimental computer activity on the network and to inform employees of what they can and can’t do on company computers. The goal of a computer usage policy is to create a safe computer environment within your organization for all parties. This kind of policy often helps businesses minimize the risk of computer misuse – whether in the university library or a business office. To use the campus network, students might have to go to a specific computing facility on campus or the university’s library and access the computers from the library staff or with their library card. Students, faculty, and staff have to adhere to a similar university policy when using a university computer or when they access the university’s information technology resources. Most universities also have a computer and internet usage policy. However, businesses aren’t the only ones who benefit from such a policy. This way, you help protect your business from various risks like losing or leaking important information and computer files or getting your computers infected with malware. Depending on the laws in your region and the severity of the violation, it could lead to termination of employment and other consequences. It’ll also highlight how violations of the policy could be handled. This policy is designed to make employees aware that browsing specific sites, downloading certain files, and using the computer system for anything other than business purposes is prohibited. Note: These first few sections focus on what a computer usage policy is, why you need one, and what generally goes into one.Ī computer usage policy is a document that provides employees with guidelines on how to appropriately use company equipment and the internet on your work computer network. 3 key reasons why you should have a computer usage policy.What Should You Cover in Your Computer Usage Policy?.(Click on the links below to go to a specific section) In this article, we’ll take a look at what a computer usage policy is, what they generally contain, and 3 key reasons why you need one. For this reason, we advise that you seek professional legal counsel before moving forward with your computer usage policy. It’s important to remember that laws surrounding computer usage policies vary by location and can change over time. It guides your employees on how to use their work computers, what to use them for, and can help protect your company from certain legal liabilities. If your employees do most of their work on a computer, then creating a computer usage policy is an important step for your organization. Want to create an effective computer usage policy for your business but don’t know where to start?
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